New Booking Confirmation

Select unit base site

✓

Recipient

From: sender

To: email address(es) * — separate multiple with commas

Contact first name *

Booking Details

Booking reference *

Production name *

Production company *

Start date & time *

End date & time *

Email subject line — auto-filled, edit if needed

Key Contacts

The Base Camp Co. contact

Name

Role

Phone

Site Information — pre-filled from site template, edit if needed

Opening message — edit if needed

Important Note — leave blank to hide

Additional Attachments

Upload files to attach to this email (hire agreement, invoice, etc.).

+ Add attachment

Column name	Type	Notes
`Name`	Item name	Default Monday column
`Address`	Text	Full address
`What3Words`	Text	Three words only, no ///
`Google Maps URL`	Text	Full maps link
`Step 1`	Text	Access instructions
`Step 2`	Text	Access instructions
`Step 3`	Text	Access instructions
`Step 4`	Text	Leave blank to hide
`Important Note`	Long Text	Leave blank to hide amber box
`Site Map URL`	Text	Squarespace or Dropbox image URL
`QR Required`	Checkbox	Tick to show QR upload on form
`Landlord Company`	Text	Pre-fills supplier field on Purchase Order
`Landlord Address`	Text	Pre-fills supplier address on Purchase Order

Recipient

From: sender

To: landlord email *

Landlord / contact name *

Booking Details

Booking reference *

Production name *

Production company

Property / site name

Start date & time *

End date & time *

Email subject line — auto-filled, edit if needed

Opening message — edit if needed

Key Contacts

The Base Camp Co. contact

Name

Role

Phone

Fee Breakdown

Subtotal (£)

VAT rate (%)

Commission (£)

Total to invoice (£)

Payment terms / notes

Recipient

From: sender

To: email address(es) *

Contact first name *

Site Access — pre-filled from site template, edit if needed

Important Note — leave blank to hide

QR Code Details

QR code URL * Paste the Monday.com form URL — the QR code will be generated automatically

Site name *

Production *

Date

Booking reference For history only — not shown on the QR card

Purchase Order Details

PO number *

Date *

Authorised by *

Supplier Details

Supplier name *

Supplier address

Hire Description

Overall hire summary — appears above line items

Line Items

Total Net £0.00

VAT (20%) £0.00

Total £0.00

Agreement Details

Document reference *

Agreement date *

Production title *

Site name *

Site address

Parties

Licensee (Production Company) *

Principal (Property Owner + Address) *

Licence Period

Start date & time *

End date & time *

Fee Breakdown

Total fee *

Fee breakdown summary (for document)

Key Contacts

Production Company Contact name

Contact details (email / phone)

On-site contact name (Licence Period)

On-site contact details

Select site calendar

Upcoming — next 10 days

Select a calendar to load events…

Jump to site

Postcode / address lookup

Filter by type

Resend booking confirmation?

Important: Any attachments from the original send (hire agreement, invoice etc.) will not be included in the resend — please attach these manually if required.

Email preview

Hi [NAME],

Your unit base booking for [PRODUCTION] at [SITE] is confirmed. Please find below access details and site information. A copy of the hire agreement and invoice is attached for your reference.

Booking summary

Site[SITE]

Address[ADDRESS]

What3Words[///words]

Google MapsView map pin →

Start[START]

End[END]

Company[COMPANY]

Title[TITLE]

Site information

Select a site to see steps

Site map

Site map from Monday

Key contacts

[YOUR NAME]The Base Camp Co.[PHONE]

Email	[EMAIL]
Office	[OFFICE]
Mobile	[MOBILE]
Web	thebasecampco.com

Sign in

Welcome to The Base Camp Co. Booking Tool

New Booking Confirmation

Recipient

Booking Details

Key Contacts

Site Information — pre-filled from site template, edit if needed

Opening message — edit if needed

Important Note — leave blank to hide

QR Code — required for this site

Additional Attachments

Monday.com board reference

Recipient

Booking Details

Opening message — edit if needed

Key Contacts

Fee Breakdown

Recipient

Site Access — pre-filled from site template, edit if needed

Important Note — leave blank to hide

QR Code Details

Purchase Order Details

Supplier Details

Hire Description

Line Items

Agreement Details

Parties

Licence Period

Fee Breakdown

Key Contacts

Upcoming — next 10 days

Postcode / address lookup

Filter by type

Production confirmation history

Landlord confirmation history

Info sheet history

QR card history

Purchase order history

Hire agreement history

Resend booking confirmation?

Email preview

Your Unit Base booking is confirmed ✓

Unit Base Booking Confirmation - [SITE NAME]

Site information sheet

QR card preview

PO preview

Hire Agreement Preview

Site Diary